Poland is a gateway to the European transport market, offering growth potential for international logistics companies. But entering this market without proper preparation can lead to serious compliance and operational challenges. Let’s look at the most frequent errors made by foreign transport businesses—and how to prevent them with trusted support for foreign transport companies in Poland.

Overlooking Local Tax Responsibilities

Polish tax law can be complex. Obligations like VAT registration, ZUS contributions, and income tax filings differ from other EU systems. Many foreign firms face penalties because they fail to understand these requirements or submit the correct documents on time.

How to prevent it: Choose a reliable accounting partner with deep knowledge of the transport industry. Evotax provides tax and accounting solutions specifically tailored to the needs of foreign logistics companies operating in Poland.

Incomplete Company Registration

Foreign carriers sometimes assume their EU licenses automatically apply in Poland. In practice, you’ll often need to register for a Polish NIP (tax ID), obtain a REGON number, and set up local infrastructure, such as a bank account.

How to prevent it: Delegate these administrative tasks to specialists. Evotax offers comprehensive support for foreign transport companies in Poland, ensuring your business is fully registered and compliant from the beginning.

Handling Admin Tasks Internally

Managing payroll, taxes, and compliance from within your organization can be time-consuming and costly—especially without knowledge of the Polish legal system. Many carriers underestimate the complexity and end up with legal or financial setbacks.

How to prevent it: Outsourcing these functions is a smart move. Evotax delivers efficient, cost-effective outsourcing services that help transport companies stay focused on their core operations while remaining fully compliant.

Lack of Polish Representation

Polish authorities typically communicate in the national language, and important information can be easily missed or misunderstood by foreign operators. Without local support, this can quickly become a problem.

How to prevent it: Work with a firm that offers bilingual communication and official representation. Evotax acts on your behalf when dealing with Polish institutions, ensuring all correspondence is handled properly and nothing gets lost in translation.

Conclusion

Poland is full of opportunities for international transport companies—but only if common mistakes are avoided. With the right partner, you can navigate the legal, financial, and operational requirements with confidence. For trusted and experienced support for foreign transport companies in Poland, Evotax is your go-to expert—offering complete assistance every step of the way.